Unlock Hidden Microsoft 365 Savings: The Report IT Leaders Need

In today's cost-conscious business environment, IT leaders are under increasing pressure to demonstrate value while optimizing expenditures.

Microsoft 365 licensing represents one of the largest software investments for most organizations, yet experience shows that up to 45% of license costs could be eliminated through proper analysis and optimization. The challenge? Most IT departments lack visibility into actual usage patterns across their M365 environment.

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The Microsoft 365 License Visibility Gap

Traditional license management approaches fall short when it comes to Microsoft 365. While you can easily see how many licenses are assigned, understanding actual usage patterns, identifying inactive users, and spotting over-licensed accounts requires deeper analysis. Without comprehensive visibility, organizations continue paying for:

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Unassigned licenses sitting idle in the tenant
Inactive users who aren’t accessing M365 services
Over-licensed users who only utilize basic functionality but carry premium license tiers
Redundant allocations where users have access to services they never use

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Flexxible's Specialized License Optimization Report: Your Path to Immediate Savings

Flexxible's Microsoft 365 License Optimization Report provides IT decision-makers with the comprehensive analysis needed to identify and act on cost-saving opportunities—without requiring agent deployment across your device fleet.

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Key Report Capabilities

Comprehensive License Analysis: The report delivers complete visibility into your M365 license allocation, including total assigned users, estimated annual costs, and unassigned licenses. This granular view enables precise cost tracking and resource allocation decisions based on actual data rather than estimates.

Inactive and Over-Licensed User Detection: Advanced analytics identify users who have been inactive for 90+ days and those who are over-licensed—carrying premium subscriptions while only using basic web applications or fundamental features. These insights reveal hidden optimization opportunities that traditional management tools miss.

Quantified Savings Potential: Organizations typically achieve up to 45% reduction in Microsoft 365 license costs through a combination of reclaiming unused licenses, removing inactive users, and downgrading over-licensed accounts. The report quantifies these opportunities, providing clear ROI projections for optimization initiatives.

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Implementation Without Disruption

The Flexxible report requires no agent installation or endpoint disruption. An App Registration is created within the organization’s Azure portal, and once the connection is established, Flexxible queries what applications are being used, both in web and desktop applications, and which type of license each user has. This approach ensures comprehensive insights without adding administrative overhead or security concerns.

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The IT Quick Win

License optimization represents an opportunity for immediate impact for IT leaders. Unlike infrastructure projects that require months of planning and implementation, M365 license optimization can deliver measurable results within weeks:

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Immediate Cost Reduction: Reclaim unassigned licenses and remove inactive users for instant savings
Right-Size Licensing: Downgrade over-licensed users to appropriate tiers without impacting functionality
Enhanced Governance: Establish ongoing monitoring processes to prevent future license waste
Budget Reallocation: Free up budget for strategic IT initiatives and infrastructure improvements

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Act now and optimize your environment with Flexxible

The data is clear: organizations that proactively manage their Microsoft 365 licenses achieve significant cost savings while improving operational efficiency. Flexxible's specialized report provides the insights needed to identify these opportunities and the roadmap for implementation.

The question isn't whether optimization opportunities exist in your environment—it's how much your organization could save by taking action on them.

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Contact our team today to see how much you could be saving, no strings attached.

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* Gartner^®, Magic Quadrant^™ for Digital Employee Experience Management Tools, Dan Wilson, Stuart Downes, Lina Al Dana, 26 May 2025.
**Gartner®, Magic Quadrant™ for Desktop as a Service, Stuart Downes, Eri Hariu, Mark Margevicius, Craig Fisler, Sunil Kumar, 16 September 2024
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